At the end of the school year, after all students have finished using the Cognitive Tutor, it is important to close out your records in preparation for the next school year. This document outlines the procedures that should be followed in order to complete.

Run Detailed Student Reports

We recommend running a Detailed Student Report for all classes in Teacher’s Toolkit so that you have a back up of your data. You have the option to print a hard copy of these reports or to save them as PDF or CSV file in order to keep them electronically. Please follow these steps:

  1. Log into Teacher’s Toolkit.
  2. Click on Reports then Choose Reports.
  3. Select the Student Detail report and click Select Report.
  4. Select an Instructor, Class, and Module. If you’ve created a sequence, you can choose *Class Sequence to run a report across all modules in the sequence.
  5. Select a Start and End Date.
  6. Select all students you wish to run the report on. Click the check box at the top of the list to select all students.
  7. Click Generate Report to see the report in a separate window. There is no need to add a marker unless you want to.
  8. On the report window, choose File from the menu at the top.
  9. Choose Print, Print All, or Export All to save your report in CSV format. You can save to PDF by choosing Print and then the PDF option from your browser.

Clean up Teacher’s Toolkit

Once you have run your Detailed Student Reports, please delete any classes, students, or instructors in Teacher’s Toolkit that will NOT be using the software next year. NOTE: If a student is going to be continuing in the software, but using a different curriculum, do not delete them. You will be able to assign their new curriculum to them next year. Please follow these steps:

Deleting a Class (deleting a class will NOT delete the students assigned to that class)

  1. To delete a Class, log into Teacher’s Toolkit.
  2. Choose Classes then List.
  3. Click the check box beside any class you want to delete.
  4. Click Delete. (This is not easily reversible, so make sure you’re deleting the class you want to delete. Deleting a class will not delete the students in Teacher’s Toolkit)

Deleting a Student

  1. To delete a Student, log into Teacher’s Toolkit.
  2. Click Students then List.
  3. Click the check box beside the names of the students to delete.
  4. Click Delete. (This is not easily reversible, so make sure you’re deleting the students you want to delete)

Deleting an Instructor (Classes assigned to an instructor to be deleted must be reassigned or deleted before deleting the instructor)

  1. To delete an Instructor, log into Teacher’s Toolkit.
  2. Choose Instructors then List.
  3. Click on the Instructors name you wish to delete which will display the Instructor Details.
  4. Click Edit, then add the letters del to the username and the email address of the Instructor’s account.
  5. Click Save.
  6. Repeat steps 2-5 for all instructors you wish to delete. Continue to step 7 when finished.
  7. Choose Instructors then List.
  8. Click the check box beside the names of the instructors to delete. (Be sure you have completed steps 2-5 first)
  9. Click Delete. (This is not easily reversible, so make sure you’re deleting the instructor you want to delete)